How to Prepare for an Office Relocation

Moving into a new office space can be exciting, but the process of relocating tends to not be as fun. It is worth it, however, because a new office space is a chance for a fresh start and more growth. It’s important to plan for an office relocation in order to keep business downtime at a minimum. Here are some tips to prepare for an office relocation!

Create a Timeline

A smooth and successful office relocation begins with a plan. Start by creating a timeline that is based around important business dates and deadlines. Of course, one of the most important dates to consider is when the current lease expires.

Ideally, you want to be fully relocated before any important business dates and deadlines. Set an anticipated move date and be sure to share this timeline with all employees, suppliers, and other people affected by the move.

Visit & Prepare New Space

Be sure to visit the new office space a few times before the move. You want to analyze the space to determine what renovations need to be made prior to the move. This includes things like new paint jobs, new flooring, and constructing walls. When you visit your new office space, you also want to create a layout for your office.

Map out the function of each room as well as where office furniture will be placed. Set up the electricity, gas, water, and any other necessary utilities prior to moving in. Be sure that there are unloading zones at the new space so that movers can easily transport items on moving day.

Rid of Unnecessary Clutter

A relocation is the perfect opportunity to do the decluttering that you’ve been avoiding. Get rid of any old furniture, desks, chairs, shelving, and decor that is no longer in use. Sort items by whether or not they can be reused. Any surplus supplies and furniture that are still in decent shape can be donated to charity. This is also a good time to go through paperwork and shred any unnecessary documents.

Track Inventory

Before the office relocation, make a list of all inventory that is being transported. This will help keep track of all your company assets so that nothing gets lost during the move. Take the time to write down each and every item being moved. Once the relocation is complete, go through the inventory list to ensure that everything is accounted for.

Contact Newspace Commercial Today for Your New Office Space!

Want to find an ideal location for your growing Maryland company? At Newspace Commercial, we fully represent the tenant looking to find the perfect commercial space. Born from AJ Properties, an Anne Arundel County based commercial real estate firm, Newspace Commercial is designed to focus solely on Tenant Representation services, ensuring that you find your perfect business space, avoid mistakes, and negotiate the best deal. For more information, visit our website To contact us, give us a call at (410)-218-1372!